Eight workflows your VA runs.

Eight workflows your Filipino VA builds and runs.

Every service below is a workflow — built once, refined over time, run indefinitely. Not a task list. A system. One AI-trained VA from the Philippines handles all of it.

Who we help

Pick your starting point.

We work with five types of clients. Each one usually starts with a different mix of services.

rocket_launch

For Founders

Solo or building. Need leverage now, not next quarter. Most start with Admin, Executive VA, and AI Tools.

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For Brands & DTC

Content calendars, email flows, social engagement, influencer admin. Most start with Marketing, Email, and SEO.

shopping_bag

For Ecommerce

Product listings, order admin, customer support, retention email. Most start with Admin, Email, and Marketing.

home_work

For Real Estate

Listings, lead follow-up, CRM hygiene, transaction admin. Most start with CRM, Admin, and Marketing.

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For SMEs & Agencies

Operations, content, white-label client delivery. Most start with OBM, Marketing, and Web Design.

Service 01 · Content, planning, scheduling, community campaign

Marketing & Social Media Management

Your AI-Assisted VA handles the full content engine — planning, drafting, scheduling, and engaging across Instagram, Facebook, TikTok, LinkedIn, and X. AI tools speed up the heavy lifting so the work stays consistent.

Workflow
Content calendar in Notion → AI drafts in ChatGPT → VA edits → scheduled in Buffer → reported weekly.

BufferLaterCanvaChatGPTClaudeMetricool

✓ Monthly content calendars built around your brand and audience
✓ AI-assisted captions, hooks, hashtags, and short-form scripts
✓ Scheduling across all platforms using Buffer, Later, or Metricool
✓ Community management — replies, DMs, comments, light moderation
✓ Simple graphics and carousels in Canva
✓ Monthly reporting with insights and what to double down on

Service 02 · Newsletters, flows, retention mail

Email Marketing

Email is still your highest-converting channel. We set up the flows, your VA writes and maintains them, AI helps with copy and segmentation. From welcome sequences to abandoned cart to weekly newsletters.

Workflow
Flow map in Klaviyo or ConvertKit → AI drafts sequences → VA refines tone → A/B test runs automatically → monthly performance report.

MailchimpKlaviyoConvertKitActiveCampaignBeehiiv

✓ Newsletter strategy, writing, and weekly send
✓ Welcome flows, abandoned cart, post-purchase, win-back sequences
✓ Segmentation and list hygiene
✓ A/B testing subject lines and send times
✓ Monthly performance reports with open and click insights

Service 03 · Get found on Google + cited in AI travel_explore

SEO & Content Optimization · AI Citation

SEO in 2026 is two games — ranking on Google and getting cited inside ChatGPT, Claude, Gemini, and AI Overviews. We optimize for both. Your VA handles keyword research, on-page work, and content refreshes.

Workflow
Keyword research in Ahrefs → VA writes answer-first content → on-page SEO applied → submitted via IndexNow → Search Console tracked monthly.

Search ConsoleAhrefsSurferSEOSEMrushSchema.org

✓ Keyword research and search intent mapping
✓ On-page SEO: titles, meta, headings, internal links, schema
✓ Answer-first content structure for AI Overview citation
✓ FAQ and table formatting that AI assistants extract from
✓ Content refresh cycles — keeping older posts ranking
✓ Monthly Google Search Console and AI citation tracking

Service 04 · Fast, AI-integrated websites language

Web Design & Development

Clean, fast, mobile-first websites that actually convert. Built on modern stacks (WordPress, Webflow, Framer, Astro) and ready for AI integrations — chatbots, smart forms, dynamic content blocks.

Workflow
Brief in Notion → VA builds on agreed stack → AI chatbot integrated → performance tested → VA handles ongoing updates.

WordPressWebflowFramerAstroShopifyCloudflare

✓ Landing pages, marketing sites, ecommerce stores
✓ WordPress, Webflow, Framer, Astro, Shopify
✓ AI chatbot setup (Intercom, Tidio, custom GPTs)
✓ Smart forms with AI-powered routing and auto-responses
✓ Performance optimization — sub-2.5s load times
✓ Ongoing maintenance and content updates

Service 05 · Inbox, calendar, ops, support inbox

Admin, OBM & Customer Service

The operational backbone. Your VA handles inbox triage, calendar, customer support, data entry, basic bookkeeping, and the small repetitive tasks that quietly drain your week. AI helps them move faster.

Workflow
Inbox filtered and triaged daily → calendar managed in Calendly → support tickets handled in ClickUp → weekly ops report sent to you.

GmailCalendlyNotionAsanaClickUpXero

✓ Inbox management and triage with AI-assisted replies
✓ Calendar coordination, scheduling, travel booking
✓ Data entry and clean-up across spreadsheets and CRMs
✓ Customer support — email, chat, social DMs
✓ Basic bookkeeping support (Xero, QuickBooks reconciliation)
✓ Online Business Manager duties — project tracking, SOPs, team coordination

Service 06 · Pipelines, automations, lead routing bar_chart_4_bars

CRM Integration & Workflows

Set up your CRM the right way. Build the workflows that route leads, send follow-ups, and close the loop. We use HubSpot, Pipedrive, GoHighLevel, Notion, Airtable — whatever fits your stack.

Workflow
CRM mapped and configured → Zapier automations built → leads route themselves → VA monitors pipeline → weekly dashboard review.

HubSpotPipedriveGoHighLevelNotionAirtableZapier

✓ CRM setup and migration from spreadsheets or legacy tools
✓ Lead capture, qualification, and routing automations
✓ Pipeline stages, deal tracking, follow-up sequences
✓ Integration with email, calendar, forms, and ads platforms
✓ Reporting dashboards and weekly pipeline reviews

Service 07 · Custom GPTs, Claude prompts, AI SOPs smart_toy

AI Tools Setup

We build the AI tools your team actually uses. Custom GPTs trained on your brand voice. Claude prompt libraries for content, research, and reporting. AI-assisted SOPs that anyone can pick up and run.

Workflow
Brand voice and SOPs documented → Custom GPT or Claude project built → VA tests and refines → team trained → used daily from day one.

ChatGPTClaudeCustom GPTsPerplexityNotion AI

✓ Custom GPTs trained on your brand, products, and SOPs
✓ Claude prompt libraries — content, research, customer support, analysis
✓ AI-assisted SOPs and onboarding documents
✓ ChatGPT Team and Claude Pro account setup and best practices
✓ Prompt engineering training for your existing team

Service 08 · Research, prep, project tracking support_agent

Executive Virtual Assistant

The right-hand support for founders and senior leaders. Calendar control, research dossiers, meeting prep, project tracking, light strategy work. The kind of help that lets you focus on the highest-leverage parts of your job.

Workflow
Calendar owned by VA → pre-meeting dossiers prepared in Notion → research AI-assisted via Claude and Perplexity → projects tracked weekly → you stay in the loop, not in the weeds.

NotionCalendlyChatGPTClaudePerplexityLoom

✓ Calendar, inbox, and travel management
✓ Pre-meeting research and prep dossiers (AI-assisted)
✓ Market research and competitive analysis
✓ Project tracking and stakeholder coordination
✓ Light writing, editing, and presentation prep

Custom roles

Don't see what you need? Tell us.

We've built custom VA roles for podcast production, course community management, AI workflow training, ecommerce returns ops, and dozens of other niches. If you can describe the work, we can match the VA.

Describe Your Role arrow_forward

A minimalist desk with a notebook and laptop — IntellectVA matches custom VA roles to your specific workflow needs.